In addition to being the authorized Registrar and Share Transfer Agency approved by SEBI, we are the top RTA Agent in India. Security transfers, CDSL/NSDL dematerialization, ECS dividend payments, and other crucial SEBI-compliant services are provided by SAG-RTA.
The top RTA service provider in Noida, Gurugram, NCR, Delhi, Mumbai, Bangalore, Chennai, Kolkata, Hyderabad, Ahmedabad, Jaipur, and throughout India is SAG RTA. The Securities and Exchange Board of India (SEBI) has fully authorized it as Rajasthan’s first registrar and share transfer agent. Additionally, it provides SEBI-compliant services such as dividend payments via ECS transfers, securities dematerialization via CDSL/NSDL depositories, and many more.
The SAG RTA was founded by SAG Infotech, a company that has been providing financial tax filing software solutions to thousands of clients nationwide for the past 20 years.
In accordance with SEBI, the SAG Registrar and Share Transfer Agent oversees all client back-office duties and provides prompt resolutions to all requirements while collaborating with a group of knowledgeable financial advisors from the sector.
The SAG-RTA has top-notch facilities and infrastructure to manage the primary official assigned tasks in accordance with SEBI’s requirements and other compliance.
The company is committed to offering its clients nationally recognized Registrar & Transfer Agent Services, and it is proud to be able to transfer securities at investor request while keeping track of every transaction.
On behalf of investors, SAG RTA can handle all duties, including meetings, mailings, and reporting operations. It can also handle regulatory reporting to the appropriate authorities whenever it is required.
In addition to handling all IEPF claims, the SEBI Authorized RTA Agent oversees all fundamental RTA-related services, such as name changes, name deletions, transpositions, transmissions, client signature changes, and investor addresses.
Securities Dematerialization through NSDL and CDSL Depositories
Payout of Dividend / Interest and ECS Transfers
Transfer of Securities and Investor Record-keeping
Revalidation of Dividend
Online, Phone and Email Assistance for Investor Inquiries
Regulatory Reporting
SAG-RTA also has several accreditations and recognitions from the official SEBI, CDSL, and NSDL portals, as well as a national portal with a reputable brand image in the sector. The organization has a client base that has provided favorable feedback, paving the way for future growth. The testimonies and publications can be viewed at any time by clicking the provided link.
According to the latest statement from the Securities and Exchange Board of India (SEBI) on the transfer and conversion of physical shares, a shareholder cannot transfer shares or securities held in physical mode after April 1, 2019.
SAG RTA manages ISIN production, dematerialization, and all other securities-related procedures required for all unlisted public firms to file the Reconciliation and Share Capital Audit Report in Form PAS-6, as introduced by the MCA.
SEBI has not yet forbidden the possession of physical shares; nevertheless, in order to transfer them, they must first be transformed to electronic format. This implies that physical shares must be dematerialised and held in an online Demat account.
A Registrar and Transfer Agent is a separate body registered with SEBI and offers a wide range of services, including statement generation, share registry management, share transfer activities, etc. In order to simplify services like dematerialization, rematerialization, initial public offerings, and related corporate actions, it also serves as an intermediary between the issuer and the depository.
A SEBI-registered Registrar and Share Transfer Agent is necessary because he has direct or online access to depositories, enabling businesses to offer securities or shares in dematerialized form. To manage user transactions with depositories, the RTA serves as a direct point of contact between the security issuer and depositories.
Following the amendments to the law, the government has made it necessary to appoint an RTA for both listed and public companies. Private companies are soon to be announced to fall under the same scope. To carry out various corporate actions such as right issue, bonus issue, preferential allotment, transfer of shares, ESOP, etc., registrars and transfer agents are required.
When finding a government-authorized agent in India, there are a few important factors to consider. First and foremost, ensure that the RTA agent is authorized by SEBI and has proper certificates. Check their reputation and track record, looking for positive client feedback and testimonials. Consider their expertise and experience in handling various financial instruments. Evaluate the range of services they offer, such as investor record maintenance, transaction processing, and dividend distribution.
Look for a reliable RTA with a robust technology infrastructure and security systems to protect sensitive information. Assess their customer service and responsiveness to queries and grievances. Consider the cost and transparency of their services, comparing them with other options. Verify their compliance procedures and security measures. Finally, ensure they provide convenient access through various channels like online portals and helplines. By considering these factors, you can find a SEBI-authorized RTA that meets your requirements and provides reliable services.
Dematerialisation of shares refers to the process of conversion of shares from physical mode to electronic format. Such dematerialised shares are maintained in an account known as Demat Account. Demat accounts are regulated by two major depositories - the National Securities Depository Limited (NSDL) and Central Depository Services Limited (CDSL).
Unlike physical shares, dematerialised shares are free from perils of loss, theft and damage and that is why one should convert their physical shares certificates into Demat shares. This will let you adhere to the SEBI rules, upgrade you to today's digital scenario and make your future-ready for the online transfer of shares.
The procedure of shares dematerialisation starts with the opening of the Demat Account and proceeds with the submission of all the physical share certificates which further get credited to your Demat account.
Let's understand the process of dematerialisation step-by-step. Steps for dematerialisation of shares
Step 1. Get a Demat Account opened in your name & account number with a Depository Participant (DP) i.e. an agent between the depository and the shareholder.
Step 2. Submit Demat Request Form (DRF) along with all your physical share certificates, you want to get dematerialised, to the DP whose depository services you have availed.
Step 3. DP will deface the shares by writing “SURRENDERED FOR DEMATERIALISATION” on the shares certificates
Note: Separate DRFs are used for shares & securities of different companies
Step 4. Execute a format embedded Affidavit on non-judicial stamp paper of Rs.100/-, to register the change in the signature if needed.
Step 5. Submit the shareholder or shareholders’ signature duly attested by the bank manager together with the same bank account’ original cancelled cheque leaf.
Note:- The attestation should have the employee code of the person acknowledging the signature along with the bank seal.
Step 6. Submit a self-attested copy of the registered shareholder/s’ PAN card.
Step 7. Receive an acknowledgement slip from the DP who issues it after verifying all the details of DRF.
Step 8. Ensure that shares are credited to your Demat Account.
If the address registered with your DP is different from the address available with the Company/Registrar & Share Transfer Agent, you are requested to submit address proof for both addresses.
Note: Documents cited in the above-mentioned 4, 5 & 6th points are required only when the current signature varies from the specimen signature in the records.
In case of an address change, address proof for both addresses needs to be submitted.
Registration of Nomination
Nomination refers to the appointment of a person to take care of one’s investments on the death of the investments/ account holder or shareholder. In the event of the death of the Demat account holder, his existing joint holder/s, nominee or legal heir has to approach the Depository Participant (DP) with the requisite documents along with a duly filled transmission form for securities’ transmission.
However, if the shares are held in physical format, the nominee needs to approach each company. A Demat account holder appoints a nominee to take care of his securities after his death by registering his name & filing a nomination form. The procedure for registration of nomination is:
Step 1. Duly fill in all the fields of the Nomination form (SH-13 form).
Step 2.Submit the shareholder or shareholders’ signature duly attested by the bank manager together with the same bank account’ original cancelled cheque leaf.
Note: The attestation should have the employee code of the person acknowledging the signature along with the bank seal.
Step 3.Execute a format embedded Affidavit on non-judicial stamp paper of Rs.100/-, to register the change in the signature if needed.
Step 4. Submit the shareholder or shareholders’ signature duly attested by the bank manager together with the same bank account’ original cancelled cheque leaf. It should be taken care of that the attestation should have the employee code of the person acknowledging the signature along with the bank seal.
Note: Documents cited in the above-mentioned 2nd, 3rd & 4th points are required only when the current signature varies from the specimen signature in the records. For the nomination of dematerialised securities, kindly contact your depository participant.
Form PAS-6 is introduced by the MCA for unlisted public companies to submit the Reconciliation of Share Capital Audit Report provided under sub-rule (8) and (8A) of rule 9A Companies (Prospectus and Allotment of Securities) Rules, 2014.
It shall be submitted by the unlisted public company on a half-yearly basis to the Registrar under whose jurisdiction the registered office of the company is situated within sixty days from the conclusion of each half-year duly certified by a company secretary in practice or chartered accountant in practice.
The company shall also immediately bring to the notice of the depositories any difference observed in its issued capital and the capital held in dematerialised form.
A holder of securities can make an application for changing his/her registered signature or for giving a new signature when the registered signature is not available.
The application for the same has to be filed in an affidavit form via the official Registrar and Share Transfer Agent of the company. The affidavit has 9 parts under which various details have to be furnished. The 9 parts include the following:
Addresses mentioned can be changed using a form - Request for Change of Signature accompanied with advocating documents. The documents and request form must be sent to the official Registrar & Share Transfer Agent of the company.
Details to be furnished in the application for signature change are as follows:
The applicant needs to submit the address proof of the new address and the application shall be sent to the Registrar and Transfer Agent of the respective company along with the address proof copy.
The latest bill of the landline phone, latest electricity bill, Voter ID, Passport, Driving License or Bank Passbook having a new address can be used as address proof.
A. Compulsory Dematerialization: The updated rule mandates that shares of these companies are issued and held in dematerialized mode only. It renders that the physical share certificates will no longer pose any statutory standing, and all shares are to be electronically stored in a demat account. This transition improves the efficiency and security of shareholding and mitigates the risks related to physical share certificates, like loss or fraud.
B. Dematerialized Share Transfer: The Share transfer of these companies must be within a dematerialized mode which is another important aspect of Rule 9B. It indicates that when shares are bought or sold, the transfer is required to be conducted electronically through the demat account.
